Reports to:  Senior Finance Officer        

Overall Job Purpose:  

To provide administrative support to the Finance Team by ensuring supplier invoices are processed accurately and efficiently, assisting with supplier payments and maintaining accurate purchase ledger records whilst delivering excellent customer service to internal and external stakeholders.

Key Responsibilities – 

Finance:

• Provide administrative support to the Accounts Payable function to ensure invoices are processed accurately and within agreed timescales.
• Receive, scan and process supplier invoices and credit notes onto the financial management system.
• Match invoices to purchase orders and supporting documentation, referring discrepancies to the Senior Finance Officer where appropriate.
• Code invoices in accordance with established procedures.
• Respond to routine supplier and internal queries by telephone and email, escalating more complex issues where necessary.
• Assist with the preparation of supplier statement reconciliations and identify any outstanding items.
• Assist with the preparation of supplier payment runs for review and authorisation by the Senior Finance Officer.
• Maintain accurate supplier records and update supplier information following approved procedures.
• Ensure financial records are maintained accurately and confidentially.
• Comply with the Group's Financial Regulations, policies and procedures at all times.
• Assist with month-end purchase ledger activities as directed.
• Support audit requests by providing documentation and information when required.
• Carry out general finance administrative duties to support the Finance Team.