Job Specification:
Office Administrator
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Job Title: |
Office Administrator
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Location: |
Plaid Cymru HQ, Atlantic Wharf, Cardiff This post requires the person to work full-time from Plaid Cymru HQ, it does not offer hybrid working.
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Type of Contract |
Full Time
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Line Manager |
Head of Finance, Compliance and HR
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Salary |
Band 3 (£26,345-£33,873) Appointments are usually made at the lower end of the scale
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Working Hours |
37 hours per week, with the need for occasional evening and weekend work. Plaid Cymru operates a flexible working hours system. The post offers 28 days holiday per year with additional privilege days.
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Purpose of the role:
The postholder will be responsible for helping maintain efficient office operations by handling routine administrative and clerical tasks. The role typically involves
coordinating communication, managing documentation and supporting staff with day-to-day operational needs.
Main Responsibilities
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Managing the reception area, including welcoming customers and guests
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Managing company correspondence, including phone calls, emails, letters and packages
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Performing data entry roles, including updating records and databases
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Managing inventory of office supplies, including stationery and multimedia equipment to ensure smooth office operations
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Maintaining office records, filing systems and databases
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Scheduling appointments, meetings and travel arrangements
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Preparing documents, reports and presentations as required
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Monitoring office supplies and supporting procurement tasks
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Providing administrative support to managers and teams
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Coordinating internal communication and distributing information
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Updating internal systems to ensure accurate and organised records
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Keeping an inventory of event equipment, ensuring we know where it is recording when equipment leaves the office it is “Checked Out” and when it comes back it is “Checked In”
Key Skills & Experience
Essential:
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Computer Literacy & Software Proficiency: High proficiency in applications such as Microsoft 365, Excel, Outlook.
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Office Management: Knowledge of general administrative procedures, such as filing systems, supply inventory, and meeting minutes.
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Bookkeeping & Finance: Basic understanding of accounting principles, expense processing, and invoice reconciliation.
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Scheduling & Strategic Planning: Capability to coordinate calendars, book appointments, and organise travel without conflicts.
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Data Entry: Accuracy in updating databases and preparing reports for management review.
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Organisation & Attention to Detail: The ability to keep physical and digital files in order and handle high-volume, multi-tasking environments without missing important details.
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Discretion & Confidentiality: Operating with integrity when handling sensitive employee, financial, or client data.
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Problem-Solving & Critical Thinking: The capability to think on your feet when the unexpected happens—whether it's dealing with broken office equipment or reorganising plans.
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Interpersonal & Communication Skills: Being a professional, approachable, and friendly first point of contact for membership, clients, visitors, and colleagues.
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Adaptability: The flexibility to handle repetitive daily duties while simultaneously tackling urgent, high-pressure interruptions.
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The ability: To communicate fluently and effectively in English and Welsh
Desirable:
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Experience of working within political and/or member-led organisations
Application closing date: 12:00 Noon Monday 27th July 2026
Shortlisting date: Monday 10th August 2026
Interviews for short-listed candidates will take place: Monday 17th August 2026
Please send completed application forms to: paula.reed@plaid.cymru
